Please be advised that 91Ë¿¹ÏÊÓƵ students are allowed to start booking their electives between 2 to 12 months in advance of the elective start date.
Please review the General policy on electives and observerships for the MDCM Program:
View Policy
For electives management, please login to .
Procedure for Electives in the MDCM Program
Procedure for Scheduling an Elective
A flowchart of these steps is available at the following link.
Electives at 91Ë¿¹ÏÊÓƵ Sites
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Canadian Away Electives
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International Away Electives, including the US
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- Apply to the host school according to their requirements and guidelines
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- Submit 91Ë¿¹ÏÊÓƵ before the 4-week enrollment deadline
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- Site coordinator approves or denies request
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- Notify the mcgillelectives.med [at] mcgill.ca (91Ë¿¹ÏÊÓƵ Electives Coordinator) before 4 week enrollment deadline if the application is delayed by the host school
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- Notify the mcgillelectives.med [at] mcgill.ca (91Ë¿¹ÏÊÓƵ Electives Coordinator) before 4 week enrollment deadline if the application is delayed by the host school
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- After approval through the AFMC portal, submit a 91Ë¿¹ÏÊÓƵ and upload the acceptance letter for the non-91Ë¿¹ÏÊÓƵ Elective before the 4-week enrollment deadline
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- After approval by the host school, submit a 91Ë¿¹ÏÊÓƵ and upload the acceptance letter for the non-91Ë¿¹ÏÊÓƵ Elective before the 4-week enrollment deadline
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- Complete the 91Ë¿¹ÏÊÓƵ Travel Registry form on Minerva for each international experience
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Research Elective Requests:Ìý The Research Elective Approval Form and proof of acceptance by the supervisor (email correspondence) must be submitted at the time of request.Ìý
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Special Requirements for Electives at non-91Ë¿¹ÏÊÓƵ Sites (Away Electives)
Passports and Visas
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- Ensure that you meet any visa requirements to enter the country of your elective
- You are responsible for the application process and all associated costs of a passport and visa where applicable
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Health Insurance
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- Ensure you have appropriate personal health insurance if you are leaving Quebec for your elective. Information on your 91Ë¿¹ÏÊÓƵ student plan is available
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Immunization
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HIPAA Certification
(US Electives only)
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- The UGME Office does not offer HIPAA certification (formal training in health information and security, patient protection and privacy)
- If required, the mcgillelectives.med [at] mcgill.ca (91Ë¿¹ÏÊÓƵ Electives Coordinator) will attest that the Faculty of Medicine and Health Sciences at 91Ë¿¹ÏÊÓƵ provides core teaching on confidential issues and patient records
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Mask Fitting
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Letters of Good Standing
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- The Student Records can provide letters of good standing as required by the host school
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Liability Insurance
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- A request for proof of malpractice insurance can be sent to the mcgillelectives.med [at] mcgill.ca (91Ë¿¹ÏÊÓƵ Electives Coordinator) with the following information:
- Name and address of the host school
- Dates of the elective
- Specialty and sub-specialty of the elective
- Name and email or phone number of that contact person at the host school
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Criminal Background Check
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- Start this process well in advance of the elective
- Submit the check request to one of the following organizations
- When registering for the check, mention that you are a full time student with the Faculty of Medicine and Health Sciences at 91Ë¿¹ÏÊÓƵ and that the check is required for study purposes only
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Procedure of Assessment of an Elective
Electives at 91Ë¿¹ÏÊÓƵ sites
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All Electives at non-91Ë¿¹ÏÊÓƵ Sites (Away Electives)
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- Clinical Assessment Forms (CAF) are sent electronically in
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- Distribute forms directly in (e.g. Emergency Medicine electives)
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- Send the Non-91Ë¿¹ÏÊÓƵ Clerkship Assessment form to the elective supervisor (the form is available in one45 under Handouts & Links → UGME Electives)
- Notify the mcgillelectives.med [at] mcgill.ca (91Ë¿¹ÏÊÓƵ Electives Coordinator) of the name and contact information of your supervisor who will be completing the form
- Ensure timely completion and return to mcgillelectives.med [at] mcgill.ca (91Ë¿¹ÏÊÓƵ Electives Coordinator) via email, fax, or mail
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Procedure for Cancelling or Changing an Elective
Electives at 91Ë¿¹ÏÊÓƵ Sites
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Canadian Away Electives
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International Away Electives, including the US
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- Before the 4-week deadline, cancel the elective in the
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- Before the 4-week deadline, cancel the elective in the
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- Before the 4-week deadline, contact the host school directly to inform them of the cancellation.
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- Cancel the elective in the
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- Cancel the elective in the
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Helpful Reminders
- The will not permit booking two electives simultaneously.
- Most schools, including 91Ë¿¹ÏÊÓƵ, will issue a letter of professionalism if you breach their policies and procedures while attempting to book, cancel, or change an elective.
- There is funding available for electives at rural site in Quebec. Contact the Distributed Medical Education Office for details.
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